Data Protection

General Information

As the operator of the website, Piening GmbH (hereinafter: “we”) is the entity responsible for processing the personal data of the users of the website. Our contact details can be found in the website’s legal notice, and the contact persons for questions regarding the processing of personal data are named directly in these data protection regulations.
Protecting personal data is a top priority for us. We only collect, store and use your personal data in accordance with the content of this Privacy Policy and the applicable data protection regulations, in particular the European General Data Protection Regulation (GDPR) and national data protection regulations. We therefore strictly comply with the legal provisions on data protection (in particular the German Federal Data Protection Act (BDSG) and the GDPR). The collection, processing, use and storage of personal data is also subject to the statutory provisions of the Digital Services Act (DDG).

Personal Data / What Information Do We Collect?

Personal data in this context is any information about an identified or identifiable natural person. This includes all information about your identity, such as your name, e-mail address and postal address. Information that cannot be linked to your identity (such as statistical data, like the number of website users) is not considered personal information.
You can always use our website without disclosing your identity and without providing any personal data. We will then only record general information about your visit to our website. For some of the services offered, however, personal data will be collected from you. This data will then only be processed by us for the purposes of using this website – specifically for providing the requested information. When personal data is collected, it is only mandatory for you to provide the data that is absolutely necessary. Additional information beyond this may be provided as well, in which case the disclosure will be voluntary. We will indicate in each case whether the information is mandatory or voluntary. No automated decision-making based on your personal data will take place in connection with the use of our website.

Processing of Personal Information / How Do We Protect Your Data?

Your information will be stored by us on specially protected servers within the European Union. These servers are protected by technical and organisational measures against the loss, destruction, access, modification or distribution of your data by unauthorised persons. Access to your data will only be possible for a few authorised persons. They are responsible for providing technical, commercial or editorial support for the servers. We implement physical, technical, organisational and administrative security measures to adequately protect your personal data from loss, misuse, unauthorised access, disclosure and alteration. These security measures include firewalls, data encryption, physical access restrictions for our data centres, password assignment and use, authorisation concepts and authorisation controls for access to data. Your personal data will be transmitted in encrypted form over the Internet. We use SSL (Secure Socket Layer) encryption for data transmission.

We are committed to continuously optimising our safety concepts and systems.

Can Minors Use Our Services?

We do not knowingly collect any information from minors or other persons who are legally unable to use our services and websites. Please contact us if you suspect that we have inadvertently or mistakenly collected data from a minor so that we can erase it immediately – unless we are required by law to retain the data.

Use and Disclosure of Personal Data to Third Parties

The applicant agrees that we may use his/her contact details for the purpose of establishing and maintaining contact and that all communications relating to this user relationship may be sent by e-mail unless another form is stipulated by law.

We will use the applicant’s information – particularly his/her personal data – for the purpose of placement, specifically employee leasing or personnel placement. In order for us to be able to offer the applicant suitable professional tasks in a targeted manner, the applicant’s personal data will be collected, processed and stored for this purpose. This data will include at least the following: the applicant’s surname, first name, date of birth, full address, contact details, current professional situation, desired place of employment, availability and career aspirations. In addition, we will require all the information usually included in a CV in order to make a successful placement.

We will use the applicant’s data to the extent necessary for establishing and structuring the application relationship and for placing the applicant. The applicant hereby agrees to the transmission of his/her application documents to interested third parties. If the data is passed on to third parties for the aforementioned purposes, we will have no influence on the storage, use or erasure of this data by the third party; any data protection claims in this case shall therefore be directed solely against the third party. If any photos are transmitted to us, the applicant hereby consents to us transmitting them to interested third parties together with the application documents. If the applicant wishes to restrict the placement radius, he/she must inform us of this.

We will retain the data in accordance with the statutory provisions even after the end of the application relationship and will also transmit it to the supervisory authority insofar as this is required pursuant to Sec. 8 AÜG. We will store the data for as long as is necessary for pursuing the application relationship. Afterwards, the data will be erased unless legal provisions prevent this or if the applicant has expressly consented to its further use.
Beyond this, we will not pass on the data to third parties without your express consent, and especially not for advertising purposes. Your personal data will only be passed on if you yourself have consented to the data being passed on or if we are entitled or obliged to do so on the basis of statutory provisions and/or official or court orders.

Viewing Stored Data, Erasing Stored Data

The applicant shall be entitled to enquire in writing or by e-mail whether and, if so, which personal data is being stored by us. We will process such a request promptly and respond within a reasonable period of time. The applicant must prove his/her authorisation before viewing any data. This will require the presentation of photo ID. We reserve the right to reject the request to view the data if there are reasonable doubts, such as concerning the identity of the enquirer.

If the applicant requests that his/her stored data be erased, wel will perform the erasure of the data in such a way that it will no longer be possible for us to use the data. Such erasure in any backup files created will be carried out by us to the extent technically possible. Any statutory retention periods shall remain unaffected by this.

Legal Basis for Data Processing

Insofar as we have obtained a consent to process your personal data, the legal basis for processing the data is Article 6(1)(a) GDPR.
Insofar as we process your personal data because this is necessary for fulfilling a contract or is part of a relationship with you that is similar to a contract, Art. 6(1)(b) GDPR serves as the legal basis for processing the data.
Insofar as we process your personal data in fulfilment of a legal obligation, the legal basis is Article 6(1)(c) GDPR.
Furthermore, Art. 6(1)(f) GDPR can be regarded as the legal basis for data processing if processing your personal data is necessary to protect a legitimate interest of our company or a third party and your interests, fundamental rights and freedoms do not require that your personal data be protected.
Within the framework of this Privacy Policy, we always indicate the legal basis on which we base the processing of your personal data.

Erasure of Data and Storage Period

We will store the data for as long as is necessary for pursuing the application relationship. Afterwards, the data will be erased unless legal provisions prevent this and if the applicant has not expressly consented to its further use.
We will always erase or block your personal data once the purpose for storing it no longer applies. However, the data may continue to be stored beyond this time if this is stipulated by legal requirements to which we are subject, such as with regard to statutory retention and documentation obligations. In such a case, we will erase or block your personal data after the end of the corresponding requirements.

Using the Website

Each time you access our website, we will collect the following information about your computer, regardless of your registration: your computer’s IP address, your browser’s request and the time of this request. In addition, the status and the amount of data transferred as part of this request will be recorded. We will also collect the product and version information about the browser used and your computer’s operating system. Furthermore, we will record the website from which our site was accessed as well. Your computer’s IP address will only be stored while you are using the website and will then be immediately erased or anonymised by shortening it. The other data will be stored for 24 months.
We use this data for operating the website, particularly in order to detect and eliminate website errors, to determine the extent to which the website is utilised and to make adjustments or improvements. These purposes also constitute our legitimate interest in data processing under Art. 6(1)(f) GDPR.

Use of Cookies

As do many others, our website uses cookies. Cookies are small text files that are stored on your computer and save certain settings and data for exchanging with our website via your browser. A cookie usually contains the name of the domain from which the cookie file was sent, information about the cookie’s age and an alphanumeric identifier.
Cookies allow us to recognise your computer and make any preferences immediately available. Cookies help us to improve our website and to provide you with service that is better and even more tailored to your needs. This also constitutes our legitimate interest in data processing under Art. 6(1)(f) GDPR.
The cookies we use are called session cookies, which are automatically deleted after the end of the browser session. Occasionally, cookies with a longer storage period can also be used so that your default settings and preferences can be used the next time you visit our website as well.
Most browsers are set to accept cookies automatically. However, you can deactivate the storage of cookies or set your browser to notify you as soon as cookies are sent. It is also possible to manually delete already stored cookies via the browser settings. Please note that you may only be able to use our website to a limited extent or not at all if you reject the storage of cookies or delete necessary cookies..

Google Analytics

We use Google Analytics for statistical analyses. Google Analytics is a web analytics service provided by Google Inc, 1600 Amphitheatre Parkway, Mountain View, CA 94034, USA (“Google”). Google Analytics uses “cookies”, which are text files which are stored on your computer, allowing your use of the website to be analysed. The information about your use of the website generated by cookies is typically transmitted to a Google server in the USA and stored there. However, if IP anonymisation has been activated on this website, your IP address will be truncated beforehand within member states of the European Union or in other states which are party to the Treaty on the European Economic Area. Only in exceptional circumstances will the full IP address be transmitted to a Google server in the USA and truncated there. On behalf of the operator of this website, Google will use this information to analyse your use of the website, compile reports about website activity, and provide the website operator with other services related to website use and internet use. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. You can prevent the storage of cookies by setting your browser software accordingly; however, please note that in this case you may not be able to make full use of all functions of this website. Furthermore, you can prevent Google from logging your use of this website as recorded by the cookie, as well as processing this data (including your IP address), by downloading and installing the browser plug-in that is available at the following link: http://tools.google.com/dlpage/gaoptout?hl=en.
For more information, please visit http://tools.google.com/dlpage/gaoptout?hl=de and http://www.google.com/intl/de/analytics/privacyoverview.html (general information about Google Analytics and data protection). We are of the opinion that, due to the protective measures taken (anonymisation and the opportunity to object), the data processing for optimising our website constitutes a legitimate interest in data processing under Art. 6 (1)(f) GDPR.

 

Retargeting and Remarketing

Retargeting or remarketing are technologies that display suitable advertising to users who have previously visited a particular website – even after they have left that website. To this end, it is necessary for Internet users to be recognised beyond our own website, which is why cookies from the corresponding service providers are used; in addition, previous usage behaviour is taken into account as well. For example, when a user looks at certain products, these or similar products may be displayed to him/her later on as advertisements on other websites. The advertisements are personalised and adapted to the needs of individual users. For such personalised advertising, it is not necessary for the user to be identified beyond mere recognition. We therefore do not combine the data used for retargeting/remarketing with any other data.
We use such technologies to place advertisements on the Internet. We rely on third-party providers (e.g. Facebook) to place the ads. We also use offers from Google (and others), thereby enabling products of interest to be displayed automatically to the Internet user. This function is implemented by cookies. For more information about this technology, see Google’s privacy policy at https://policies.google.com/privacy?hl=en. You can prevent cookies for Google Remarketing and Google AdWords Conversion Tracking from being installed by setting the respective browser software by calling up the website http://www.google.com/policies/privacy/ads/ and changing the corresponding setting.
The placement of advertising therefore constitutes our legitimate interest in data processing under Art. 6(1)(f) GDPR.

 

Newsletter

When you subscribe to our newsletter, your email address will be used for our own advertising purposes until you unsubscribe. You will receive regular information by e-mail on current topics as well as e-mails on special occasions, such as during special campaigns. The e-mails may be personalised and customised based on our information about you.
Unless you have given us your consent in writing, we use the double opt-in procedure for your subscription to our newsletter. In other words. we will only send you a newsletter by e-mail if you have previously expressly confirmed that you want us to activate the sending of newsletters. We will then send you a notification e-mail and ask you to confirm that you would like to receive our newsletter by clicking on a link contained in this email.
We use Sendinblue as our newsletter software. Your data will be transmitted to Sendinblue GmbH (Köpenicker Straße 126, 10179 Berlin). Sendinblue is prohibited from selling your data and using it for purposes other than for sending our newsletter. Sendinblue is also bound by the requirements of the Federal Data Protection Act and other legal regulations and acts exclusively on our instructions. Sendinblue is a German provider certified by TÜV Rheinland. 

The legal basis for the processing of your data is your consent according to Art. 6(1)(a) GDPR if you have expressly subscribed to the newsletter. Within the framework of the legal requirements, it may also be possible that you will receive our newsletter from us without your express consent because you have ordered goods or services from us or we have received your e-mail address in this context and you have not objected to receiving information by e-mail. In this case, the legal basis is our legitimate interest to send direct advertising according to Art. 6(1)(f) GDPR.
You may freely revoke your consent to the collection, use and storage of your personal data – specifically your e-mail address – along with its use for sending you the newsletter at any time with future effect. At the end of each newsletter you will find a link that allows you to unsubscribe from the newsletter immediately. After we have received your revocation, we will no longer use your data for the purpose of sending our newsletter. You can also unsubscribe from our newsletter at any time by sending an e-mail to .

 

Applicant Portal

Once your application has been received via the applicant portal, your documents will be electronically forwarded to the responsible employees at our company. Should your application be successful, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the legal requirements. In all other cases, the legal basis for storing your applicant data is your consent pursuant to Art. 6(1)(a) GDPR.

Contact Form

If you wish to use the contact form on our website, we will collect the personal data that you provide in the contact form, particularly your name and e-mail address. We will also store the IP address and the date and time of the enquiry. We process the data transmitted via the contact form exclusively for the purpose of answering your enquiry or request. You can decide for yourself what information you send us via the contact form. The legal basis for processing your data is your consent according to Art. 6(1)(a) GDPR. After we have processed the matter, the data will be stored for the time being in case of any further queries. Erasure of the data can be requested at any time; otherwise, the data will be erased after the matter has been fully dealt with. Statutory retention obligations remain unaffected in any case.
 

Social Media

On our website, you will find links to the social networks Facebook, Instagram, Tiktok, YouTube and WhatsApp Business or. PitchYou, the career network Xing and LinkedIn and the employer rating platform kununu. You can recognise the links by the logo of each provider.
Clicking on the links will open the corresponding social media pages, for which this Privacy Policy does not apply. For details on the provisions applicable there, please refer to the corresponding privacy policies of the individual providers. No personal information will be transmitted to the respective providers before the corresponding links are called up. Your access to the linked page simultaneously forms the basis for data processing by these providers.

Rights of Persons Involved

You have extensive rights concerning the processing of your personal data. First of all, you have a comprehensive right to receive information, and you can demand the correction and/or erasure or blocking of your personal data if need to be. You can also demand to have processing of your data restricted, and you have the right to object. Moreover, with regard to the personal data you have provided to us and which we have processed and stored, you have a right to data transfer as well. If you would like more information about this, please contact our data protection officer.

Revocation of Consent and Objection

The consent issued by you can be revoked at any time with future effect. The revocation of consent will not affect the lawfulness of processing based on the consent before its revocation. The contact person for this is our data protection officer.
If the processing of your personal data is not based on consent but on another legal basis, you can object to this processing of your data. Your objection will lead to a review and, if applicable, termination of the processing of your data. You will be informed of the result of the review and – if the processing of your data will nevertheless continue – you will receive more detailed information from us as to why the processing of your data is permissible.
 

Outsourced Processing

In the event of outsourced processing of data, we will observe the legal requirements.

Complaints

If you believe that our processing of your personal data is not in accordance with this Privacy Policy or the applicable data protection regulations, you may complain to our data protection officer. The data protection officer will then investigate the matter and inform you of the outcome of this investigation. You also have the right to complain to a regulatory authority.

Links to Other Websites

Our website may contain links to other websites. These links are usually marked as such. We have no influence on the extent to which the applicable data protection regulations are observed on the linked websites. We therefore recommend that you also become informed about the privacy policies on the other websites.

Changes to this Privacy Policy

The current version of this Privacy Policy is indicated by the date (below). We reserve the right to change this Privacy Policy at any time with future effect. In particular, amendments are made due to technical adjustments to the website or when the data protection regulations are amended. The current version of this Privacy Policy can always be accessed directly on our website. You should therefore view these provisions from time to time. If parts or individual wordings of this Privacy Policy are invalid, this shall not affect the remaining provisions.

Data Protection Officer and Contact Information

If you have any questions regarding our handling of personal data or want more information on data protection issues, please do not hesitate to contact our data protection officer. You can send any enquiries to the following contact address:

Piening GmbH
Altmühlstrasse 30
33689 Bielefeld
  

Version of this Privacy Policy: January 2024